I almost forgot about Google Calendar!

So with Outlook out of the picture I also lost my primary vehicle for making appointments. Outlook was always on my laptop when I needed it but had one major shortcoming: not everyone that needed to see my calendar could.

Sure, I could (and did) have Outlook hooked up to an Exchange server and people could see when I had free time at work, however when it came to personal things, like my wife trying to tell me about a parent-teacher night or that we were getting together with a group of friends on Saturday, we were always missing out.

I have a couple of friends that switched to Google Calendar, the free calendaring tool solution that Google provides. They raved about it and so I thought I'd give it a try. As has been the case with lots of Google products I've been using lately, I was immediately impressed.

It's very easy to use. The interface is very responsive and works great on IE on my Windows machines and Safari on my Mac. I even got my technology terrified wife, who is now a big GMail fan, to use it. Suddenly we can see each other's calendars. Sure, it sounds stupid that a techie would be excited about calendar sharing but I had been in an Outlook rut for so long that I didn't think I needed what Google Calendar was offering.

There are a couple of other things that Google Calendar does that make it really valuable to me:
  • SMS: I can send reminders to my phone via SMS. Since I started carrying a small Moto Krazer I needed something that helped remind me of things. This is wonderful.
  • Map Integration: It's uncanny how well Google integrates their applications with one another. I add an appointment that reads "Meet with Joe at Starbucks in the Reston Town Center". Simple. Then if I open the actual item there's a Map link next to it. Click on it and Google maps loads and I've got the location right there! Really cool.
  • Access from my phone: As I mentioned before, with the Krazer and it's tiny screen I can't see a lot of data. Google recognizes when I try to access it with my phone and optimizes the page to fit the format. Not a dynamic interface at that size but highly useable.
So moving to Google Calendar was the last piece of the puzzle for me in leaving Outlook.


Brad D. said...
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David said...

Spanning Sync can be used to keep iCal and Google Calendar synchronised.

Anonymous said...

You can also use iCal to subscribe to your google calendar. In Google click on your "Settings" and then on "Calendars" and then click on the calendar you want to subscribe to. Look for the "Private link" and then copy the URL for the iCal link. Then open up iCal, select "Subscribe..." and paste in the URL. Wallah, you've subscribed to your Google Calendar. You can't add to it, but you can at least see all your events.

Joel said...

After using Spanning Sync & being SEVERELY disappointed, I switched to BusySync for GCal/iCal syncing and LOVE IT!!!!!

I cannot stress this enough. Girlfriend and I sync GCals which sync to both our iCals. ITS WONDERFUL!

Tom said...

Syncing is a great idea if you want to be able to edit on either side. Mail has some nice integration with iCal, like the data detectors that make having iCal worth it. For example, if I send you an e-mail that says "Lets go to see the new hit movie tomorrow at 7:30pm", Mail will let you click next to 7:30pm to create a new iCal entry with most of the details filled in.

CaptainK said...

i would highly recommend you install BusySync for bi-directional synchronization between iCal and gCal.

I have used SpanningSync (Someone mentioned it here) but in my opinion its buggy and unreliable.

install BusySync and then you can get the same benefits as you do with and GMail/iMAP.

PLUS you can take advantage of data detectors in messages.